Productivity Apps

Google Meet vs Zoom: The Ultimate Guide

Here's an in-depth look at Google Meet vs. Zoom - which one wins?

Sick of having tons of meetings but never getting anything done? Zoom fatigue is a problem and the videoconference tool plays a big part in it.

In this article, we compare Google Meet vs. Zoom, two of the biggest videoconference tools.

Feature battle

Platform supported

Google Meet is browser-based and can live in any web browser. Zoom is software-based and supports:

  • Windows
  • Mac
  • iOS/iPad OS
  • Android

There is a workaround to have a Zoom meeting in your browser, like Google Meet, even though the features are limited.

Both have a mobile app.

Messaging

Both tools let you send group messages during a video call. Messaging can be a great way for attendees to ask questions while someone is speaking.

You can also use the message feature to send links and other information to people on the call. Then, people can copy and paste the link or text into their browser.

Messages are available on the desktop and mobile versions of both Google Meet and Zoom. Meeting hosts can also adjust message settings to provide a safe space for everyone.

Yet, only Zoom allows sending messages to individuals people in the meeting.

Screen-sharing

Sharing your screen is another important feature to have when conducting virtual meetings. Zoom and Google Meet allow you to share your screen with others in the meeting.

You can share your screen for a presentation, a video or some other page. Meeting hosts can also disable screen sharing capabilities on both platforms.

Recording & transcribing meetings

If you want to make sure everyone can watch the meeting, you can record your calls. Zoom and Google Meet allow hosts and participants to record the video and audio.

Zoom also provides audio-to-text transcripts of the meeting. Google Meet doesn't by default but using Chrome extensions, there are ways to do it.

Integrations

Zoom is working hard to offer many integrations to have more productive meetings. Upcoming Zoom integrations include Trello, Slack, and Miro.

Google Meet integrates with other Google apps, such as Google Drive. Google Meet also benefits from browser extensions, like this one to easily take meeting notes in Google Meet



Participant number

It is one of the most significant ways Google Meet and Zoom differ.

On the free plan, both can support up to 100 participants.

On paid plans, Google Meet can support up to 250 people. With Zoom, you can get the Large Meetings add-on to increase capacity to 1,000 participants.

If you will meet one-on-one or with small groups, both platforms can work well for you. But if you want the option to host a very large event, Zoom will be a better fit.

Meeting length

Both Google Meet and Zoom limit the length of time meetings can last on their free plans.

Google Meet limits free one-on-one meetings to 24 hours at a time. Group meetings with at least three participants can only go for 1 hour

Zoom doesn't limit free one-on-one meetings but limits group meetings to 40 minutes.

The free meeting time limits can be restrictive and are worth considering.

Security

While general features are important when comparing Zoom vs. Google Meet, security features are also vital.

Fortunately, Google and Zoom have taken extra steps recently to secure your video calls.


Call encryption

Zoom and Google Meet use encryption to protect your video calls. Encryption requires a digital security key to read or view the information you encrypt.

By encrypting your calls, you can speak with your clients or teammates about confidential matters.

Password or code

Zoom lets you create a password when you set up a meeting. It also gives you a unique meeting number to differentiate your meeting from other meetings.

With Google Meet, hosts can get a 10-digit meeting code that you can use to restrict access. You can give the password or code to people who you allow to join.

That way, you can keep random people from getting into the meeting. If someone happens to share the meeting information with an unauthorized participant, that participant won't be able to get in.

While you can start meetings without a password or code, you can make your meeting more vulnerable. Even a simple password with Zoom can be enough to restrict access.


Joining restrictions

Zoom and Google Meet also let you restrict when people can join the meeting. With Zoom, you can use a waiting room to hold people before you let them in. People can go into the waiting room, and you can let in the people you want.

Google Meet lets you restrict how early guests can join a meeting, so no one can join more than 15 minutes before the start time. You can make sure to be available a bit before the meeting starts to let people in.

Restricting when people can join is useful when you have private, back-to-back meetings. You can use the same meeting room on Zoom, for example, and you can use a waiting room for early arrivals.


Account requirements

Another excellent security feature of Google Meet is that all participants must have a Google account. Not only can this restrict who can join your meeting, but you can verify each participant.

While it can seem annoying to require an account, you can use the requirement to protect yourself.

Zoom doesn't require you have an account to join a meeting, but you do need an account to host one. However, you can only allow participants with a specific email domain.

That can be useful when you want to have a team meeting since you can block people from outside of your organization.


Video and audio settings

Zoom lets you set a meeting so that participants join without using their video cameras. If you will have a lot of participants, this can help you control who can see what.

You can also automatically mute participants as the host. Muting audio and turning off cameras can help you take control of the meeting to avoid wasting time.


Pricing

While both platforms offer similar pricing, there are some differences.

Free Plans

The free Google Meet plan limits participants to 100, and group meetings can't go past an hour. However, you can have as many meetings as you need.

People can join from a browser, invite external participants, and adjust the layout. If you need to share your screen, you can also do this with a free account.

Zoom lets free calls host up to 100 people, but they limit the time to 40 minutes. However, you can have unlimited meetings with one other person, so it's suitable for many uses.

Both Google Meet and Zoom are two of the best free video conferencing apps. Google Meet is great if you use G Suite, and Zoom is excellent no matter what other tools you use.

Paid Plans

You can get a paid Google Meet plan as part of Google Workspace. A Google Workspace Essentials plan starts at $8 per month per user, and it allows meetings with up to 150 participants that last for 24 hours.

Larger companies can also get Google Workspace Enterprise, which allows for up to 250 participants per meeting. Both paid plans offer features such as meeting recordings and breakout rooms.

With Zoom, you can choose from many different video and audio products. Paid video plans start at around $15 per month per license. You can then host group meetings for longer than 40 minutes, and you can record meetings.

A paid plan also lets you access other paid upgrades, such as the Large Meetings add-on and cloud storage. That way, you can manage all of your video calls.

Pros and Cons of Google Meet

Pros

  • Browser access
  • Free plan
  • Requires Google account for others to access
  • Google integrations
  • Browser extensions

Cons

  • Few integrations
  • Limited for large meetings

Pros and Cons of Zoom

Pros

  • Free option
  • Many integrations
  • Compatible with any platforms
  • Great for large meetings

Cons

  • 40min annoying limit on the free plan
  • Software to download

The verdict

We've reviewed in-depth each tool and we actually love both. However, if you're a small organisation with <20 staff, Google Meet is our #1 choice.

For larger organisations, Zoom is best.


Do you need help making your meetings better? Learn how we can help today.